Use Cost Control
Open the Portfolio
Section titled “Open the Portfolio”Open Cost Control from My Organization. The Portfolio tab lists projects that can be tracked, including their budget, actual costs, variance, status, and open learning findings.
Use All, Following, or Recent (30 days) to focus the list, then select a project to open its tracking detail.
Track a Project
Section titled “Track a Project”The project tracking detail organizes work into these tabs:
| Tab | Use it to |
|---|---|
| Cost Groups | Review grouped costs, add an actual-cost entry, and record commitments. |
| Commitments | A dedicated register of commitment headers and their status — where you open the commitment modal and the change-order (revision) modal. |
| Budget Evolution | See how the tracked budget changed through baseline updates. |
| Variance Report | Compare actual costs with the baseline and review findings. |
| Costs | The Costs Register — the list of actual-cost entries awaiting or having received sign-off. It shows each entry’s review and evidence statuses, supports bulk approve/reject and evidence filtering, and carries a pending-count badge. |
| Files | Access project evidence and supporting documents. |
Add actual costs and commitments from Cost Groups. Their effect becomes visible in the project’s cost groups and in the portfolio totals.
To enter a single invoice that covers several cost codes or commitment lines, use Enter Invoice (batch entry). It records the distributions in one all-or-nothing transaction — either every split is saved or none is.
Resolve Learning Findings
Section titled “Resolve Learning Findings”Open the Learning tab at the top of Cost Control to work through variance findings that need a resolution. The Learning tab lives at the portfolio level of Cost Control, alongside the Portfolio tab — you can reach it directly from a saved link on the Work Requests hub for the learning category. Each project row in the Portfolio also shows an indicator of how many learning findings are open, so you can see at a glance which projects need attention.
Resolve a finding by recording the appropriate outcome, such as updating a module, documenting an assumption, changing a pricing practice, or accepting a variance.
Use the linked module, price list, or estimation to make the improvement behind the resolution. This is how execution feedback improves future estimates.
Review Recorded Activity
Section titled “Review Recorded Activity”From My Organization → Recorded Activity, Darwin merges commitments and actuals into a single chronological feed you can filter by project, type, status, and baseline. It is the financial log of what has been recorded. This is unrelated to the platform-wide Organization Activity feed on the home dashboard, which tracks requests, projects, and tasks across the whole organization.